Office Manager
Position Overview
We are seeking a highly organized, proactive, and detail-oriented Office Administrator to oversee daily administrative operations, support departmental functions, and ensure a well-run, efficient, and welcoming office environment. This position works closely with leadership, project managers, and HR to maintain seamless internal communication, resource allocation, and clerical workflows.
Key Responsibilities
- Administrative Support & Office Management
- Manage daily office operations and serve as the first point of contact for visitors and callers.
- Maintain and organize job folders, employee folders, and other company records (both digital and physical).
- Scan, file, and process paperwork including invoices, reports, HR documents, and vendor files.
- Collect, sort, and distribute incoming mail and packages.
- Maintain office supply inventory, including coordinating coffee station restocks and procuring snacks, beverages, and miscellaneous office items.
- Coordinate food orders for weekly meetings and special events (e.g., Island Bowls).
- Conduct miscellaneous errands and tasks as assigned by leadership
- Track and maintain insurance documents, OSHA logs, and compliance data.
- Scheduling & Coordination
- Manage calendars and coordinate internal/external appointments, meetings, and company outings.
- Assist in travel arrangements including booking flights, hotels, and car rentals for staff or leadership.
- Support planning of in-house and off-site events and functions.
- Document Control & Reporting
- Create and manage Change Orders for winter concrete and condition adjustments.
- Notarize documents including billing paperwork and internal forms as needed.
- Run weekly, monthly, quarterly, and annual reports and gather metrics from department heads
- Technology & Systems
- Assist in maintaining office IT infrastructure and system organization.
- Support the development of more efficient work systems and processes in collaboration with management.
- Human Resources Support
- Collaborate with HR to onboard new hires, create and maintain personnel files, and update internal policies.
- Maintain employee folders and confidential documentation.
Qualifications
- Proficiency in Microsoft Office Suite, Adobe Acrobat, and Foundation Software.
- Notary Public certification (required).
- Previous experience in office administration, AR, or HR support roles preferred.
Preferred Skills
- Strong multitasking and organizational skills.
- Exceptional communication and interpersonal abilities.
- Self-starter with a flexible and solutions-oriented mindset.
Benefits
At we pride ourselves on being the best concrete contractor in New England. To be the best, we need the best people. That’s why at we pay top $ to our employees, as well as, offer the following:
- Health Insurance
- Dental Insurance
- Life Insurance
- Short Term Disability
- Paid Time Off
- 401K
Disclaimer
It is impossible to list every requirement for, or responsibility of, any position. Similarly, we cannot identify all the skills a position may require since job responsibilities and the Company’s needs may change over time. Therefore, the above job description is not comprehensive or exhaustive. The Company reserves the right to adjust, add to, or eliminate any aspect of the above description. The Company also retains the right to require all employees to undertake additional or different job responsibilities when necessary to meet business needs. We get stuff done!
is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state, or local protected class.